Biometric time attendance is an innovative way of marking the attendance of employees in an organization. This has become a very effective tool for the human resource department that aims to serve several purposes for the organization. Biometric Attendance Systems generally include facial or voice recognition, iris or fingerprint scanning systems that authenticate the identity of the employees. These biometric attendance systems work on artificial intelligence that authenticates and authorizes persons to enter office or factory premises. These devices find great utility in software companies, in schools, colleges or in organizations or institutions where a large number of employees are associated. A yet another way of keeping a vigil on employees is through a surveillance camera.
A surveillance
camera also tends to record the physical presence of employees in an
organization, thereby bringing more effectiveness and transparency to human
resource systems. Let us look at the benefits of installing biometric
attendance systems at offices or factories:
●
An
accurate tracking system – The clerical work of marking the attendance suffers
from several anomalies and ambiguities in the traditional manual attendance
marking, something which is very well taken care of in the biometric attendance
system. The attendance is marked in an accurate way that is also free from the
risk of forging or duplication.
●
Renders
marking attendance in real-time and in a transparent way– The biometric
attendance systems have resulted in transparent and real-time tracking of
employees that eventually help the human resource department do away with
excessive paperwork and erroneous calculations of man-days for a given month.
This has also strengthened the control over employees as employees now cannot
get their attendance marked in an unfair way.
●
Saves
Time – Biometric attendance systems save a huge amount of time for the human
resource department as the employee in and out event is recorded through
automatic clock built-in these biometric devices.
●
Saves
money as well – Since installing biometric attendance, systems can be done at
low costs. Hence, the biometric attendance systems save huge real cost for the
organization as the total costs of these systems can be easily depreciated over
a long time frame.
●
Brings
in high security – Having biometric attendance systems installed does away with
the problem of proxy attendance as attendance is marked only when the employee
visits the premises and registers his physical presence.
●
Helps
calculate monthly remuneration easily – The human resource department has to
fill in payroll sheets for calculating the monthly remuneration of employees.
The data from the biometric database is automatically fetched into the payroll
sheets of the organization leading to accurate calculation of monthly employee
remuneration correctly according to the number of days they remain present in a
given month.
●
Also
enforces the system of prohibiting unwanted and illegal entry into the premises
– Biometric systems permit the entry of employees into the office or factory
premises only when the identity of employees is authenticated by biometric
systems, thereby allowing the permitted persons and restricting the entry of
suspects or unwanted into the premises.
● Linked with human resource,
management and accounting systems – As the entry and exit of employees is not
an isolated occurrence but is connected with accounts and management systems,
the biometric systems help management exercise comprehensive monitoring and
control on the employees. Also, the attendance transparently paves the way for
the accounting department to record accurate employee compensation pertaining
to each and every employee.
Thus we get to see that biometric time attendance system
has a unique ability to get integrated with management and accounting modules
to facilitate effective and efficient control over the entire workforce of the
office or factory. In fact, this has emerged as an effective way of exercising
control over employees in a transparent and unbiased way.
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